Implementation of a Contract Lifecycle Management (CLM) System
25%
Reduction in contract negotiation and approval time
50%
Improvement in contract compliance monitoring capabilities
1,500
Contracts migrated to a centralized contract repository
Company Overview
About
Government organization in the energy sector, with outdated procurement systems, a non-standard, slow sourcing process, and an inability to track contract compliance
Industry
Low-carbon electricity generator
Challenge
The organization faced prolonged contract negotiations and drafting processes, which delayed the timely delivery of goods and services. Additionally, the absence of a centralized contract repository made it difficult to track and measure compliance with contract terms.
01
Understand the vision and objectives of the procurement function
02
Conduct workshops to understand the requirements of the contracts department
03
Design a CLM system incorporating business requirements and best practices
04
Build and test the configured system
05
Develop and deliver tailored training to stakeholders
06
Manage the go-live and hypercare periods
Results
01
Workflow developed for contract template selection based on contract value and category of purchase to ensure appropriate contract template is selected
02
All existing contracts migrated to SAP Ariba, and new contracts created directly in SAP Ariba
03
Milestones (e.g. contract renewal, key deliverables) built into the system, with reminders
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